Position Overview

This role is fully remote.

The Events & Learning Programs Specialist plays a central role in the delivery of ASNT’s education and event programs. This is a cross-functional position that works across both the Events and Content and Learning teams, helping ensure alignment and consistency in how ASNT delivers programs throughout the year.

The role supports webinars, instructor-led training, and conference programming. The Specialist coordinates and executes these programs from start to finish, including instructor and speaker communication, platform setup, and live program support.

In addition, this position supports the development and execution of programming for ASNT’s major events, including coordinating speakers for flagship conferences, managing session preparation, and helping ensure a consistent and high-quality program experience.

This is a hands-on role for someone who takes ownership of getting programs across the finish line and takes pride in how those experiences come together. Success in this position comes from strong organization, clear communication, and the ability to work effectively across teams to deliver programs that are well run and participant-focused.

Key Responsibilities

Program Execution and Delivery

Coordinate and execute ASNT’s webinar programs, including scheduling, platform setup, presenter preparation, and live session support.

Manage the execution of instructor-led training programs, including scheduling, instructor coordination, material readiness, and participant communication.

Support the development of conference programming by assisting with speaker coordination, proposal processes, and session preparation in collaboration with staff and volunteer leaders.

Speaker and Instructor Coordination

Serve as a primary point of contact for speakers and instructors, managing communication, timelines, and deliverables.

Coordinate instructor scheduling, onboarding, and ongoing communication to ensure programs are prepared and delivered effectively.

Support speaker logistics for ASNT’s major conferences, helping ensure sessions are prepared and aligned with program expectations.

Event and Technology Support

Assist with the setup and use of webinar, learning, and event technology platforms, including registration systems, virtual delivery tools, and agenda platforms.

Maintain accuracy across systems supporting webinars, training programs, and events, and troubleshoot issues as they arise.

Support on-site execution of ASNT’s major events, including travel to approximately two conferences per year, and assist with speaker and session coordination.

Customer and Participant Support

Provide timely and professional support to participants, corporate customers, and partners via email and phone.

Ensure clear communication of program details, expectations, and logistics to support a positive participant experience.

Cross-Functional Coordination and Process Support

Work across the Events and Content and Learning teams to ensure alignment of program timelines, communications, and deliverables.

Assist in refining workflows and processes that improve coordination and consistency across webinars, training, and conference programming.

Support instructor management efforts and emerging education initiatives as ASNT’s learning portfolio continues to evolve.

Core Competencies

• Strong organizational skills with the ability to adapt as projects evolve.
• Proactive communicator with a focus on responsiveness and relationship management.
• Sound judgement in prioritizing competing deadlines and projects.
• Attention to detail and a commitment to delivering high-quality participant experiences.
• Comfort working with event and learning technology platforms, including light configuration and troubleshooting.
• Ability to work independently while collaborating effectively across teams.

Core Competencies

• Strong organizational skills with the ability to adapt as projects evolve.
• Proactive communicator with a focus on responsiveness and relationship management.
• Sound judgement in prioritizing competing deadlines and projects.
• Attention to detail and a commitment to delivering high-quality participant experiences.
• Comfort working with event and learning technology platforms, including light configuration and troubleshooting.
• Ability to work independently while collaborating effectively across teams.

Qualifications

• 2–5 years of experience in events, education programs, or association operations.
• Experience supporting webinars, training programs, or conference programming strongly preferred.
• Familiarity with platforms such as Zoom, LMS tools, Event Management, and AMS systems (e.g., Nimble AMS, Forj, EventsAir) is a plus.
• Proficiency in Microsoft 365 tools required.