PRIMARY FUNCTION

Manages CAINE membership and chapter programs/events around New England including educational seminars/webinars, networking events, annual chapter dinner and golf tournament.  Oversees membership recruitment/renewals as well as Condo Media magazine reader subscriptions/renewals and updates the chapter membership database.   Working with chapter committees and the Chapter Executive Director, coordinates all in-person/virtual education programs/meetings and social/networking event details from pre-planning, marketing, promotion, attendee registration and speaker details/handouts to onsite management and post event follow-up.  Provide administrative support to the Chapter Executive Director and related committees as requested.

MAJOR DUTIES AND RESPONSIBILITIES

Membership

• Develop and implement new CAINE member and Condo Media magazine subscriber campaigns.
• Continue to grow CAINE and Condo Media prospect lists.  Contact the same to promote and acquire new memberships and subscriptions.
• Maintain and update current membership information in CAINE database.
• Maintain and update prospect member lists in CAINE database.
• Contact expiring/expired CAINE members and Condo Media subscribers for renewal.
• Respond promptly to calls and inquiries and send prospect and new member information.

Programs/Events

• Market events and create, prepare and distribute program/webinar/event promotions via social media, constant contact and personal emails, mailings and phone calls to increase program participation.
• Communicate monthly with chapter partners about partnership benefits, complimentary tickets for upcoming events and other related opportunities.
• Collect and record program/event registration fees and send attendee confirmation.
• Coordinate preparation of registration lists and name badges.
• Gather and prepare hand-out materials.
• Send speaker confirmations and any required details.

General Office

• Respond to general member and nonmember requests for information on a variety of issues.
• Compile and update calendar of events on a regular basis.
• Compile and maintain ConstantContact email calendar on a regular basis.
• Maintain up to date chapter membership files, records, reports and database.
• Update chapter website and information as necessary including event registration fees, posting of event and sponsorship forms, and any other information appearing on the chapter website.

Condo Media Magazine

• Oversee Condo Media magazine subscriptions including print and digital for new and renewing subscribers. Generate and maintain new prospect lists and follow-up with the same for subscriptions and renewals.
• Prepare monthly email and mailing lists for digital issue and printed issue.

Miscellaneous

• Assist with special projects and other duties as may be assigned by the Chapter Executive Director.
• Manage the production of the Annual CAI-NE Resource Directory, Banquet Program Book, Conference & Expo Program Book, Golf Tournament Program Book and any other chapter publications (except Condo Media) and/or event publications as requested.

 Committee Responsibilities

• Serves as Staff Liaison to the Awards Banquet Committee and Golf Committee and any other committees/sub-committees/task force that may be assigned.
• Assists with and participates in meetings of the Seminar & Conference Committee and any other committees/sub-committees/task force that may be assigned.

KNOWLEDGE, SKILLS, ABILITIES

• Experience with Microsoft Office products including but not limited to Microsoft Word, Microsoft Excel, Microsoft Publisher, and Microsoft Outlook required.
• Experience with using ZOOM for meetings and webinars.
• Experience using membership database systems.
• Proficient with ConstantContact campaigns and events.
• Experience with social media campaigns including facebook, twitter and linkedin as well as hootsuite.
• Experience handling a multitude of varied tasks and duties.
• Experience working with not-for-profit member organizations/associations and volunteers preferred.
• Meeting planning experience preferred.
• 3-5 years experience preferred.

Seeking a creative, motivated, organized, self-starter to join the 3+ person staff of a New England not-for-profit member association that support condominium board members, professional managers and the business partners that work with them.  The individual will work with chapter committees, CAINE members and staff to oversee and manage chapter membership as well as programs and events around New England.  

Due to the frequent close contact with staff and CAI members around New England, candidates must be fully vaccinated for COVID-19 as recommended by the CDC and state public health agencies.

• Some New England travel required.
• Some weekends required.
• Small office environment.