Use this area to filter your search results. Each filter option allows for multiple selections.

Category
Type
Level
Education

Search Results: 186 Jobs

Create Notification

Coordinator, Meetings

American Association Of Airport Executives

Alexandria, Virginia

NEW!

Senior Director, Meetings

American Cleaning Institute

D.C.

NEW!

Membership and Education Coordinator

Independent Lubricant Manufacturers Association

Alexandria, Virginia

Executive Director

Association of Food Industries (AFIUS)

Neptune, NJ

Director of Membership Engagement

Industrial Asset Management Council

Northeast Atlanta

Exhibit Services Associate

RE+

Remote

Senior Conference Operations Manager

AAAI

Washington, D.C.

Director, Event Programming and Experience Design

Argentum

D.C.

Executive Director

Association of Food Industries (AFIUS)

Neptune, NJ

Senior Director, Long-Range Research Initiative

American Chemistry Council

Mt Vernon

Senior Specialist – Annual Meeting & Live Events

American Burn Association

Chief Operating Officer (COO)

ISA

US-REMOTE

Managing Director, Human Resources

AAMI

Arlington, VA

Professional Development Programs Associate

ITE--A Community of Transportation Professionals

Washington, D.C.

NEW!

Sales Manager, Corporate Engagement

American Association Of Airport Executives

Alexandria, Virginia

NEW!

Part-Time Advertising Sales Representative

American Society of Retina Specialists

Chicago

NEW!

Exhibits Operations & Sponsorship Manager

International Association of Chiefs of Police

Alexandria, Virginia

NEW!

Vice President, People and Operations

Council on Foundations

Washington, D.C.

NEW!

Executive Director — Missouri Optometric Association (MOA)

The Missouri Optometric Association (MOA)

Jefferson City, Missouri

NEW!

Manager, Marketing Strategy & Analysis

RH-ISAC

Remote

NEW!

Director, Publications

American Occupational Therapy Association

Bethesda, Maryland

NEW!

Chief Education & Meetings Officer

Post-Acute and Long-Term Care Medical Association

Remote/Virtual Office

NEW!

Director, Marketing and Membership

Association Forum

Chicago

NEW!

CAI Greater Los Angeles Chapter - Executive Director

Community Associations Institute Greater Los Angeles Chapter

Los Angeles, California

NEW!

Director, Chapter Operations & Volunteer Engagement

Private Directors Association

United States - Nationwide

NEW!

Job Saved Save Job

Coordinator, Meetings

American Association Of Airport Executives

Details

Posted: 13-May-26

Location: Alexandria, Virginia

Type: Full Time

Categories:

Meetings/Expositions/Events

Internal Number: R35499201

The Meetings Coordinator is responsible for assisting with various aspects of logistics for conferences, meetings, educational programs, and webinars produced by AAAE and operation of the AAAE in-house conference center.

Primary duties and responsibilities:

Maintain industry and internal conference calendars.
Pack necessary supplies, programs, etc. for meetings and conferences.
Proof rosters for meetings and edit as needed.
Manage the freight vendor relationship including coordination for all meeting shipments.
Produce weekly pickup reports tracking all meetings.
Manage departmental inbox and respond to all inquiries.
Inventory and order meeting supplies including research of costs as needed.
Draft, compile, and analyze meeting survey results.
Assist with meetings taking place in the AAAE Conference Center and maintain supply inventory for the center.
Responsible for meetings department history, financial reporting and comparisons, and tracking spreadsheets.
Assist meeting planners with daily department operations.
Proof aaae.org meetings pages for consistency and accuracy, revising as needed.
Book staff travel for the larger AAAE meetings.
Assist with speaker and complimentary registrations as well as programming content for the Mobile App.
Coordinate with planners on pre and post conference confirmation letters.
Assist planners in preparing hotel response comparisons.
Performs other related duties and assignments as required.

Education, prior work experience, and specialized skills and knowledge:

Bachelor’s Degree
1-2 years of administrative or customer service experience
Experience in a non-profit or association setting strongly preferred
MS Office skills
A team-player, willing to assist when needed
Excellent organizational, communication, and customer service skills

Strong attention to detail and ability to multi-task
Must be self-motivated and able to work independently

Typical physical demands/work environment:

To successfully perform the essential functions of this job, with or without reasonable accommodation, an employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands/arms; balance, stoop, kneel, or crouch; speak or listen; lift and/or carry up to 25 pounds; use close, distance, color, peripheral, depth perception, and focused vision. While performing the duties of this job, the employee is not exposed to weather conditions and the noise level is moderate.

AAAE is an AA/EOE.

Apply Here

PI284534421

Create a Job Match for Similar Jobs

About American Association Of Airport Executives

Connections working at American Association Of Airport Executives

More Jobs from This Employer

https://careers.nesae.org/jobs/22273361/coordinator-meetings

Captcha / Bot check:

Error