The Senior Accountant - Accounts Payable will be able to lead all financial transactions that are accurately recorded, that reports are prepared in a timely and accurate manner and that the Accounting Team adheres to established policies and procedures. The ideal candidate would be a highly motivated and energetic individual who is able to work in a fast-paced environment and manage multiple tasks and coordinate with multiple people.

DUTIES & RESPONSIBILITIES

• Compiles vendor payment requests, sufficient supporting documentation, proper authorization, and account codes in the AP system, Chrome River, Divvy and:
  • Reviews invoices and account coding for accuracy and compliance with APA policies
  • Researches and resolves discrepancies with vendors and APA staff as needed
  • Generates payment via check, ACH transactions, and wire transfers timely and in accordance with APA’s payment schedule
• Requests appropriate tax forms from vendors for yearend tax reporting
• Record funds received/owed by wire, ACH, credit card and check daily within subledger and general ledger system
• Manage accurate vendor file records in the AP and financial accounting systems
• Lead staff and member expense/travel reimbursements, and assists individuals with submissions in Chrome River as needed
• Prepares assigned balance sheet account reconciliations and coordinates with budget managers on discrepancies
• Assist in reconciling company credit cards monthly
• Manage a list of outstanding and unclaimed checks and coordinates with vendors and appropriate APA staff to resolve issues
• Manage the accounts payable accounts monthly and yearend close processes, including reconciliations and journal entries
• Lead with accurate preparing and processing of 1099s annually
• Assists in preparing audit schedules in support of the annual financial statement audit
• Collaborate in developing and implementing accounting policies and procedures to ensure compliance with regulatory requirements and best practices
• Lead in Chrome River training to staff periodically and/or when needed
• Help maintain and update the accounting system and ensure that all data is accurate and up to date
• Conduct regular audits and reviews of accounting processes and controls to identify and mitigate any risks and issues
• Collaborate with Finance department in the development of new policies and procedures
• Backup for other Senior Accountants and Senior Accounting Manager
• Other accounting duties as assigned

COMPETENCIES

The Senior Accountant - Accounts Payable performance on these duties and responsibilities will be measured using the following competencies:

SCOPE & IMPACT

• Leads the daily activities of all aspects of the specific areas in the Finance Department that are currently assigned to the role currently: Accounts Payable.
• Performs tasks that significantly impact Finance and require the ability to gather, organize, verify, compose, and/or analyze established concepts, policies, and procedures to complete several multistep functions
• Demonstrates proficiency in Accounts Payable
• Success is frequently measured by completing a complex set of tasks and demonstrating complex and nuanced individual and group work environment behaviors

COMPLEXITY, PROBLEM SOLVING & DECISION-MAKING

• Exercises judgment to choose a work method/procedure and to schedule tasks appropriately to meet guidelines within the Finance department
• Must demonstrate sound decision-making in a range of different situations within the Finance department
• Has authority to make decisions relevant to day-to-day operations
• Identifies complex problems and issues.  Designs and implements solutions with Director of Finance and/or Senior Accounting Manager approval
• Recognizes complex problems and escalates them to the appropriate level

RELATIONSHIP MANAGEMENT & AUTHORITY

• Relationships span levels internally and externally and center on collaborative work efforts
• Has regular contact with outside partners and organizations
• Has extensive contact with management, staff, and colleagues across departments to identify, learn, explain, and report on key issues, trends, and challenges
• Uses diplomatic skills to obtain trust, cooperation, and understanding in order to resolve more complex problems
• May represent the organization as a liaison to APA and audiences with guidance from supervisor

ORGANIZATIONAL KNOWLEDGE

• Demonstrate a full understanding of the Senior Accountant relationships and responsibilities within the Finance department
• Demonstrates a thorough working knowledge of policies, procedures, and terminology of the related department/field

SUPERVISION

• Coaches and mentors junior level staff
• No direct management or supervisor duties