We are looking for an association management professional with a can-do attitude and willingness to go the extra mile. The ideal candidate will take ownership of his/her position and continuously strive for improvement. If you thrive in a fast-paced, ever-changing environment, and enjoy working with an exceptional team of professionals in a growing organization, this is the position for you. Our team is collegial and is making a significant contribution to the organization and to the profession of technology transfer. Our association members are a group of amazing professionals, who care immensely about their work, and our mission is to help them advance in their careers. We are confident you will enjoy your teammates and the volunteers we work with.
Position Overview: The Professional Development Associate will work in a supporting role with the Director of Professional Development to create meaningful educational content for our membership. You will assist in the development of the National Meeting program. You will be the project manager for online professional development, working with subject matter experts to conduct monthly webinars.
What you will do:
Provide administrative assistance to the Educate team.
Provide management of virtual/webinar program logistics, including registration setup, scheduling, speaker management, presentations, and software management.
Provide administrative support to subject matter expert committees as needed, including agendas and meeting minutes.
Conduct speaker management: i.e.: collection of all session materials; speaker biographies; speaker release forms, audio visual needs and presentations.
Learning Management System (LMS) maintenance and support.
Proofread and review event publications (prospectus, program, newsletter, etc.).
Coordinate CEU, RTTP and CLE credential programs. Create, collect and submit required CEU and CLE forms on behalf of attendees for state approvals as needed. Provide administrative assistance to those seeking the RTTP credential.
Prepare meeting evaluations and compile responses for distribution to staff and committees.
Fulfill other duties as assigned including event registration management as needed.
Are you someone who has:
Excellent customer service skills, time management skills, and attention to detail.
Ability to collaborate with colleagues at all levels.
Ability to support others and work as part of a team.
A demonstrated passion for education development.
High energy, positive and professional attitude.
A strong work ethic - willing to roll up your sleeves and chip-in, regardless of task.
What do we offer?
By joining AUTM, you will have the opportunity to contribute to a collaborative remote workplace where you can make a difference. We have great benefits, paid vacation, holidays, 401(k), and more.
We offer a flexible remote work environment, where family comes first. We operate by core values and we strongly value work performance over profits.
Relevant bachelor’s degree preferred, but not required.
Minimum of 2 years’ experience in an administrative support role.
Experience hosting and/or providing technical support for webinars preferred.
Knowledge of iMIS and Impexium a plus.
Knowledge of Learning Management Systems (Path LMS) a plus.
Highly developed interpersonal skills, ability to interact with staff and a demonstrated high level of confidence and poise with a strong member service orientation.
A self-starter with strong project management skills, ability to multi-task with strong attention to detail and ability to meet deadlines.
Excellent verbal and written communication skills.
Highly proficient in Microsoft Office Suite, PowerPoint, Excel, Google Business Docs, Adobe, MS TEAMS. ASANA and Survey Monkey experience a plus.
The ability to travel is required.
Ability to lift boxes up to 50 pounds while onsite.
Ability to work evenings and weekends when necessary and be able to be on your feet for 12+ hours onsite as needed.
Ability to work successfully in a remote environment required. Employees are expected to be at work during regular daytime business hours.
AUTM is the non-profit leader in efforts to educate, promote and inspire technology transfer professionals to support the development of academic research that changes the world and drives innovation forward. Our community is comprised of more than 3,000 members who work in more than 800 universities, research centers, hospitals, businesses, and government organizations around the globe.
AUTM has a cooperative partner agreement with the Federal Laboratory Consortium (FLC). The Federal Laboratory Consortium for Technology Transfer (FLC) is the nationwide network of over 1,000 federal laboratories, agencies, and research centers that fosters commercialization, best practice strategies, and opportunities for accelerating federal technologies from out of the labs and into the marketplace.