The Biophysical Society (BPS)’s Subgroup Program Manager is a highly organized, effective communicator and non-profit professional who is responsible for the stewardship of the Society’s topic themed membership groups. Based on scientific areas within biophysics, the 18 current Subgroups are an essential part of this 501c3 with a mission to lead an innovative global community working at the interface of the physical and life sciences. The Subgroup Program Manager provides programmatic and administrative support for all aspects of Subgroup activities including coordination of their elections, awards, budgets, and the many aspects of their symposia at the BPS Annual Meeting. The Subgroup Program Manager has excellent customer service and interpersonal skills and is able to plan, organize, and manage projects independently. They are collaborative, supportive, and responsive and support the Society’s core values which include community building and diversity, equity, and inclusion.
BPS has over 6,000 members and small but mighty staff of 17. We are located in Rockville, Maryland and offer a hybrid work environment and excellent benefits.
Serious applicants should submit a cover letter, resume, and salary requirements.
MAJOR DUTIES AND RESPONSIBILITIES
Serve as staff liaison to all Subgroups.
Communicate and coordinate Subgroup activities with Subgroup officers.
Arrange the Subgroup Chairs meetings and calls.
Support the BPS Secretary in their role as Subgroup liaison to Council.
Develop and update best practices and process documentation for Subgroup activities.
Perform an annual orientation/onboarding for incoming Subgroup officers.
Work with and advise Subgroup officers on annual budgets, reimbursement policies, and expenses.
Coordinate Subgroup Symposia for the Annual Meeting including tracking session speakers, abstracts, programs, and schedules; coordinating audio-visual and food-beverage; arranging dinners; facilitating sponsorship requests and payments; coordinating reimbursement requests; and updating the BPS website, signage, and systems with the related information.
Oversee Subgroup awards programs.
Facilitate the annual Student Research Achievement Awards (SRAA) poster competition including overseeing the application process, recruiting judges, providing onsite logistical support, and managing outcome deliverables including winner lists, award certificates, press release, and society newsletter content.
Support other year-round Subgroup activities (webinars, Biophysics Week events).
Manage annual Subgroup elections including the calls for nominations, collection of candidate materials, creation of ballots, results notifications, and updating rosters and website access.
Track Subgroup performance for Council evaluation.
Prepare reports for Subgroup chairs, Council, or BPS staff as needed.
Collect and/or prepare Subgroup content for publication in the Society newsletter.
Support growth and development initiatives such as a Subgroup incubator program.
Ensure all Subgroup programs and activities adhere to established policies and procedures, bylaws (both Subgroup and BPS), and strategic plan including the values of diversity, equity, and inclusion.
Required Experience and Skills
5+ years office or committee management experience
Excellent customer service and interpersonal skills
Strong and effective communication
Excellent at proofreading
Attention to detail, but ability to see the big picture
Extremely organized and able to work efficiently and accurately
Plan, organize, and manage projects independently
Collaborative, works well with team members
Developing process documentation and standardization as well as process improvement and optimization
Adapts to changes and challenges easily, escalates issues when appropriate
Working knowledge of budgets and balancing them
Comfortable exercising judgment amidst ambiguity
Ability to prioritize, delegate, and proactively seek information when needed
Microsoft Suite (Word including mail merge, Excel, PowerPoint) and Google Workspace
The Biophysical Society was founded in 1958 to encourage development and dissemination of knowledge in biophysics. It does so through its many programs, including its meetings, publications, and committee outreach activities. The Society's members work in academia, industry, and in government agencies throughout the world.