Company benefits:
•Competitive salary commensurate with experience
•Paid health and dental benefits
•Matching 401(K)
•Generous Paid Time Off
•Excellent work environment and a close-knit, high-performing team
•Telework and flexible schedule opportunities
You will report to the Sr. Manager of Events, and your responsibilities will include:
Collaborating with on all aspects of operations and logistics for USGIF’s in-person and online meetings and events, helping to coordinate pre-planning, execution, and post-event wrap-up.
In-person: Helping deploy event specifications with hotels, venues and vendors for activities that may include F&B, AV temporary staff, travel/transportation, housing, and security.
Assisting the team in executing USGIF’s exhibitor and sponsorship strategy including helping fulfill partnership packages.
Managing registration process for some event to include set up of registration and housing sites, responding to registrants’ questions, maintaining accurate reporting of financials against actual attendance, and providing a complete reconciliation following each event.
Assisting in the coordination with marketing/comms department on VIP, media and other special registrations.
Understanding the goals, objectives and activities of each event to ensure successful event coordination.
Maintaining an understanding of the environment of our audience that includes government ethics rules, seeking Widely Attended Gathering rulings when needed, and policy affecting participation in USGIF activities.
Assisting senior staff in monitoring against budgets. This means obtaining necessary actuals and requirements from various departments to maintain an executable budget and to accurately report out a final close report following each event in a timely manner. A validated final product to be used as a resource that summarizes all elements of the event.
Reviewing invoices from venues, vendors, and contractors who support event activities.
Assisting with and maintaining events timeline based on business rhythm and cycle to provide relevant accurate data.
Makes recommendations on event practices, pricing and processes to support the desired event outcomes.
Prepares reports weekly on event activities for submission to the USGIF leadership team.
Other duties may be assigned.
The successful candidate will have:
Bachelor’s degree
Minimum of 2-3 years’ experience in meeting planning or event coordination.
Experience interacting with high-level executives from across the community.
Excellent written, verbal and interpersonal communication and negotiation skills.
Excellent relationship-building skills.
Excellent time-management skills.
Ability to interact effectively and appropriately with individuals of various levels, professions, and cultures.
Ability to solve difficult problems with effective solutions.
Ability to work both independently and as a team member.
Detail-oriented with the ability to multi-task and meet deadlines in a fast-paced environment.
Computer skills: Microsoft Windows, MS Word, Excel, PowerPoint, SharePoint, and use of a CRM or AMS (e.g., Altai or Salesforce)
This position requires some travel (approximately 2-3 times per year).
The United States Geospatial Intelligence Foundation (USGIF) is a 501(c)(3) nonprofit educational foundation dedicated to promoting the geospatial intelligence tradecraft and developing a stronger GEOINT Community with government, industry, academia, professional organizations, and individuals who develop and apply geospatial intelligence to address national security challenges. USGIF achieves its mission through various programs and events and by building the community, advancing the tradecraft, and accelerating innovation.
