The Meetings Manager has a high level of expertise in the meetings industry which allows them to serve as staff liaison to member committees and project teams. The Meetings Manager is responsible for researching data and keeping abreast of industry trends to establish and recommend meeting-related policies and procedures to staff and members. Often conducts conference and planning orientations for entity leadership and/or educational activities for other association meeting planners.
The Meetings Manager is responsible for the strategic planning and execution for all entity conferences and is ultimately accountable for the organization, promotion, and financial control of all entity meetings. Responsibilities include staffing, site selection, contract negotiations, budgets, deadlines, marketing, and onsite meeting management including vendor communications, group activities, and catered events.
Essential Job Functions and Responsibilities (listed in order of importance and/or time spent)
Supervise and manage meeting planning unit or team during pre-planning process as well as on-site during conference. (Allocate assignments of new projects to planning team based on schedules and capabilities).
Collaborate with internal leaders and external service providers to establish marketing timelines, themes, branding, graphics, and design for the two largest all-member Association conferences.
Decision-making and approval authority on all GC approved hotel contracts, vendor contracts, and overall conference administration.
Responsible for the delivery, maintenance, and messaging content of social media at both meetings.
Manage logistics for entity-wide events, to include scheduling and space assignments, catering, and vendor communications.
Primary Liaison to hotels, vendors and members in regard to all entity meeting related logistics, policies and procedure.
Responsible for the strategic promotion, marketing, organization and execution of all conference logistics.
Performs other related duties as required.
Required Education, Qualifications, Experience
Bachelor's degree or equivalent experience (an additional 3 years in meeting planning, marketing, and/or project management).
5+ years’ meeting experience with an emphasis on staff management and project management.
Interpersonal and written communication and organizational skills must be highly developed.
Must be detail and service oriented and possess an ability to efficiently balance conflicting priorities and multiple tasks.
Proficiency in Microsoft Office (Excel, Word, Access and PowerPoint).
Preferred Education, Qualifications, Experience
Hotel catering and conference services experience strongly preferred.
The American Bar Association is one of the world’s largest voluntary professional organizations, with over 400,000 members and more than 3,500 entities. It is committed to doing what only a national association of attorneys can do: serving our members, improving the legal profession, eliminating bias and enhancing diversity, and advancing the rule of law throughout the United States and around the world.
Founded in 1878, the ABA is committed to supporting the legal profession with practical resources for legal professionals while improving the administration of justice, accrediting law schools, establishing model ethical codes, and more. Membership is open to lawyers, law students, and others interested in the law and the legal profession.
Our national headquarters are in Chicago, and we maintain a significant office in Washington D.C.
The ABA offers competitive employment benefits which include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401(k), commuter benefits, and more.