The CME Assistant provides administrative support and general coordination of activities for the CME (Continuing Medical Education) Specialist. They are responsible for the day-to-day administrative tasks related to the Society’s education programming consisting of several online educational enduring programs related to CME activities, education (Non-CME) products, the annual meeting, and committee support. Provides administrative support for the ASBrS ACCME/MOC compliance requirements.

ASBrS offers a flexible, hybrid work environment with competitive benefits. We are a dynamic and growing organization focused on mission-based work. 

Position Functions and Responsibilities

To perform this job successfully, each essential duty and responsibility must be performed satisfactorily.  Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.  Other duties may be assigned to meet business needs.

Essential Functions and Responsibilities

• Prepare, proofread, distribute, collect, update, organize, and maintain records and documentation of the:

  • Continuing medical education (CME) programs related to the Accreditation Council for Continuing Medical Education (ACCME) compliance rules

  • Maintenance of certification (MOC) activities related to American Board of Surgery (ABS) compliance rules

  • Education-based committees

  • Non-CME education programs

• Oversee department task timelines for all education (CME and Non-CME) programs.

• Coordinate departmental and organizational projects to ensure deadlines are met.

• Coordinate and provide live support for webinars (Zoom); record attendance when applicable.

• Assist in coordinating committee meetings and related communications. Maintain action items of committee meetings and prepare minutes.

• Serve as the primary contact for education (CME and Non-CME) programs. Respond to internal and external emails/telephone calls or inquiries about the Society’s education programs.

• Assist in coordinating and tracking committee appointment process.

• Update and maintain department databases and spreadsheets.

• Maintain the department process for check requests and checks.

• Provide support for special projects and assignments.

Secondary Functions and Responsibilities

• Serves on cross-departmental teams as needed.

• Other duties as assigned

This position description should not be construed to imply that the requirements are the sole standards for the position.  Incumbents are expected to perform all other duties as required. 

Interested applicants are required to submit a cover letter and resume.

Knowledge, Skills and Abilities

• Excellent verbal and written communication skills.

• Must be extremely organized with excellent time-management and follow-through skills.

• Ability to manage multiple tasks and projects simultaneously, track details, and ensure timely and accurate results.

• Capacity to identify, implement, monitor and execute work plans to all assigned activities: goals and objectives.

• Ability to work independently, as well as collaboratively with team members.

• Proficient in Microsoft Office Suite, relational databases and web applications.

• Strong customer service orientation.

• Experience and knowledge of Zoom (meetings and webinars) and its functions.

• Ability to work overtime as needed for seasonal and/or special projects.

• Ability to travel as the position requires, including but not limited to the week-long ASBrS annual conference and/or occasional society programs or professional development opportunities outside of normal working hours. 

Education

• Bachelors degree or a minimum of two (2) years of successful demonstrated work experience in an administrative or customer service position. Education program experience preferred.

Experience

• At least two years’ experience with programmatic administrative support.

•  Experience working for a non-profit medical membership society preferred.

Working Conditions/Physical Requirements

Fast paced environment that requires in-office and remote work. In office, moderate noise levels. Use of phones and computers for extended periods of time. Utilize office equipment and communication technologies for conference calls and teleconference meetings/webinars. Requires general mobility to move through the facility.  Ability to lift up to 25 pounds.  Frequent interaction with internal staff and physician members/board via phone, in person, email and other mediums. Normal sitting and standing activities for an office environment.  Some seasonal over-time required. Some travel required, primarily for Annual Meeting.