The Communications Coordinator will support Association efforts to communicate with members through all appropriate means, providing organizational support for a cohesive communications strategy. This will include print, the website, social media and email marketing. The Coordinator will help measure the impact of these efforts.
Knowledge of social media: Facebook, Twitter, Instagram, YouTube and LinkedIn required.
Knowledge of Constant Contact and Survey Monkey.
Must have a thorough knowledge of Microsoft Office Suite, including Word, Excel and Outlook.
Knowledge of Adobe Creative Suite (Adobe InDesign and Photoshop) is a plus, but not required.
Prior experience with tools to create a mobile app is beneficial.
Knowledge of AP style conventions is important to success.
Knowledge of Facebook ads is a plus, but not required.
The successful candidate will possess strong interpersonal skills, works well in a team setting and understands the importance of customer service. Must be comfortable using the phone to communicate with contacts, as well as email and other means of communication.
Strong grammar and editing skills required.
Candidate is also a self-starter that can work on large projects with minimal supervision.
Performs well under pressure and possesses the ability to prioritize tasks.
Detail-oriented with the ability to multi-task, juggle multiple deadlines and meet those deadlines in a fast-paced environment.
Ability to work both independently and as a team member.
Ability to solve difficult problems as they occur, and to communicate those solutions to others.
Assist communications team in developing and implementing a communications strategy designed to further Association objectives. Support membership in producing content. Assist with media relations efforts and public outreach. Responsibilities fall in the following areas:
Magazine - The Leader Magazine (ongoing tasks that occur 4 times/year) Support all aspects of the publication which includes communicating with article authors, communication with regions, write and edit content, work with print and mailing vendors, and pay all related invoices. Also responsible for managing subscriptions, processing payments, invoices, and receipts.
VPPPA Blog – Support weekly production of article for distribution online including communicating with authors, receiving submissions, and formatting for online publication.
Email Marketing – Responsible for weekly e-blasts to create annual schedule of topics. Includes planning, writing and editing content, producing monthly On the Level newsletter, and using Constant Contact to schedule and send out e-blasts by their deadlines.
Manage the production of the association’s annual report
Social Media – Maintain daily content in social. Keep track of social media engagement statistics each month. Responsible for editing and posting blogs, time-sensitive news items, and other items on website as needed. Host contests on VPPPA social media platforms.
Conference Support – As part of a team, provide content for promotional pieces both printed and digital. Edit workshop description from conference speakers.
Bachelor’s degree in communications, business, public relations, marketing, English, or related field is expected. Experience directly related to the position can be considered in lieu of a degree.
Three years experience or internship in communications role is required.
The ideal candidate has strong communication, editing, administrative, organizational, time-management, business writing and computer skills; experience with social media platforms within the context of a professional organization; and is detail and deadline oriented.
Experience in not-for-profit or membership association preferred.
The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to, stand, sit, speak, hear and use hands and fingers to operate a computer, telephone and other office equipment. There are at times prolonged periods sitting at a desk and working on a computer in an office environment. There are close vision requirements due to computer work. Light to moderate lifting is required of up to 10 pounds.
During conferences and events, longer work hours are expected, with many hours standing or walking. This setting may also require lifting up to 20 pounds.
The person in this role will travel frequently to regional VPPPA events to support their participant registration process. Travel will also be regularly made to other association events for participation as a vendor representing the Association.
Travel percentage may be up to 25% at certain times of the year.
*Due to the COVID-19 pandemic, we are currently allowing all employees to work from home. We don't know how long that should last. We will continue to follow all proper state and health guidelines. We will work with candidates on the safest way to interview.
Telecommuting is allowed.
About Voluntary Protection Programs Participants Association, Inc.
The Voluntary Protection Programs Participants' Association, Inc. (VPPPA) is the leader in helping worksites achieve continuous improvement toward their occupational safety and health goals. Our members are champions of safety and health excellence, experiencing fewer workplace fatalities, injuries, and illnesses. VPPPA members, at more than 2,200 worksites, strive for the continued betterment of their workplace culture to ensure every worker makes it home safely.
We provide national and regional advocacy, education, and resources to support the advancement of our members, their worksites, and the OH&S profession.