Copyedit/Proof final magazine content. Collaborate with senior editor/writer on content and overall art direction.
Oversee house ads with the Marketing Sr. director.
Oversee Marketing and Communications strategy with the Marketing Sr. Director
Manage and assure adherence to the monthly budget.
Complete monthly post-production to include filing with Library of Congress, uploading copies for the Transportation Research Board, Thomson Reuters, and Elsevier India for indexing, and processing of vendor invoices.
Responsible for the bi-weekly publication of ITE’s online newsletter Spotlite
Coordinate with board award committees chairs to build judging committees for each award.
Design website landing page where all submittals are processed using the Openwater platform to manage intake, confirmation, reminders, and announcements.
Create budgets, work with vendors, and oversee awards production process.
Oversee ITE staff and volunteers to stay on budget, on time, and on task.
Coordinate with COO on Board Procedures making sure awards wording is correct, updated, and followed.
Work together with marketing senior director to promote the program and disseminate information.
Review publication contracts, costs, and production timeline.
Working with the technical publications manager:
Make sure all checklists and publication guidelines are adhered to before work begins on the publication.
Ensure ITE style guide is adhered to in producing publications.
Grant permissions for other organizations and individuals to use ITE-related content.
Oversee production of communications-related tasks/deliverables and work with third-party vendors to complete contract projects according to statement of work, timeframe, budget, and requirements to ensure on-time delivery.
Training ITE technical staff in how to proof proposals for ITE style and double-check alignment of tasks with statement of work.
Consult on marketing/outreach plans.
General Communications Functions
Oversee draft communications plan as it fits into the overall strategic plan.
Media/PR contact to include contacting staff and members to speak to the media, writing and distributing press releases, and distributing yearly award recipient photos and press releases.
Work with marketing senior director to develop agenda for and manage monthly MarComm Meetings as well as quarterly white boarding meetings.
Annually evaluate and update ITE’s media/press list to ensure it is representative of all groups with whom ITE wishes to communicate
Develop a comprehensive communications strategy with identified allied organizations to ensure that we are working more closely together on issues of common concern.
Liaise with allied organizations and government agencies on legislative and regulatory issues of concern to the transportation industry and work with the Advocacy Committee to educate members about these issues.
Quarterly run meeting to update and evaluate the relationships with allied organizations and progress of MOUs.
Create, write, edit, and proof PowerPoints, scripts, awards, resolutions, letters, brochures, flyers, and collateral materials.
Liaise with vice president candidates for deadline reminders, websites, descriptions, badges, and photos; also supply materials for ballot website and hardcopy ballot requests.
Working with the Journal Sr. Editor,Create, write, edit, and distribute Annual Meeting daily on-site newsletters
Provide coordination and production assistance for the Annual Meeting Plenary Sessions
Minimum 6-8 years of experience in publications, communications, and media preferable in an association or nonprofit organization.
Professional experience producing communications collateral, a journal, or magazine. Experience should include managing publication production from concept through final product, reviewing and editing contracts, and ensuring contract deliverables are provided by deadline.
Knowledge, Skills, and Abilities
Excellent written and oral communication skills.
Expertise in Microsoft Office Suite, Adobe Suite, and content management software.
Ability to prioritize tasks, meet deadlines, and work under pressure.
Exceptional attention to detail.
Ability to effectively communicate with outside partners and vendors as well as ITE employees at all levels of the organization. Experience in governmental affairs a plus.
Strong understanding of all aspects of communications in an association or nonprofit environment.
The Institute of Transportation Engineers (ITE) is an international membership association of transportation professionals who work to improve mobility and safety for all transportation system users and help build smart and livable communities. Through its products and services, ITE promotes professional development and career advancement for its members, supports and encourages education, identifies necessary research, develops technical resources including standards and recommended practices, develops public awareness programs, and serves as a conduit for the exchange of professional information.Founded in 1930, ITE is a community of transportation professionals including, transportation engineers, transportation planners, consultants, educators, technologists, and researchers. Through meetings, seminars, publications, and a network of more than 15,000 members working in more than 90 countries, ITE is your source for expertise, knowledge, and ideas.