AASA is looking for a coordinator to provide data, marketing and administrative support to our Association Services team. The coordinator will provide logistical organizational support for our Association Services and Project Management Office as well as data entry support for meeting registrations.
To apply send cover letter and resume to hr@aasa.org by Sunday, December 8. Only resumes with cover letters will be considered.
MAJOR RESPONSIBILITIES:
Registration and Membership Database
Assists with the registration process for Leadership Network Programs and other AASA events as needed under the direction of the Assistant Director of Membership & Affiliate Services. Steps include:
Receiving email applications;
Finding or creating records (updating data if necessary);
Assigning user credentials;
Providing PMO’s project coordinator with user credentials;
Receiving applications – request for invoice processing;
Registering individuals;
Sending individual invoices;
Coordinating workflow to ensure meeting registrations are completed in a timely manner; and
Responding to inquiries regarding program offerings, registration status, invoicing.
Completes data entry tasks and or projects as assigned by Assistant Director.
Provides data support for membership batch processing during peak state processing months (August-October).
Conducts database housekeeping by helping to update records from proofing reports. Examples include:
Functional title updates;
Member type codes;
Gender;
District linkages;
Duplicate records; and
Address and/or email address updates.
Marketing & Project Management Office Support
Assists the Project Management Office with AASA’s email marketing, including calendar and content tracking, list management, and backend analysis and reporting.
Assists the Association Services team with overall marketing workflow, including organization and scheduling of marketing materials, maintaining marketing calendar, responding to inquiries
Assists with ongoing communications related to Association Services programs.
QUALIFICATIONS:
Education: Associate degree preferred, or a combination of technical training and experience will be considered.
Experience: Two to three years of experience working in a database environment (preferably iMIS) and with demonstrated success in project coordination (managing timelines) and administrative services. Minimum two years of professional experience in a busy work environment with tight deadlines. Experience in updating and maintaining database records.
Skills: Job requires attention to detail. Good understanding of data processing functions. Skilled in entering data quickly and accurately. Ability to function independently within authorized limits. A flexible team player able to support fellow team members and willing to take on additional data processing duties as necessary. Sensitive to deadlines. Sense of responsibility. Good work ethic. Pleasant telephone manner. Must be able to communicate with customers in a professional manner.
Physical Demands: Regular use of desktop and laptop computers is common. Travel may be required and longer than normal hours of work at meetings and conferences may be expected.
OTHER REQUIREMENTS:
The responsibilities shown above are characteristic of this position and may not include all duties. In addition, AASA staff are expected to work collaboratively and willingly on teams and projects as assigned and to perform other duties as requested.
Job classification: Regular full-time, support; non-exempt; eligible for overtime.
AASA is an Equal Opportunity Employer.
About AASA, The School Superintendents Association
AASA, the School Superintendents Association, founded in 1865, is the professional organization for more than 13,000 educational leaders across the United States. AASA’s members are chief executive officers and senior-level administrators from school districts in every region of the country, in rural, urban and suburban settings.
