Together with the Special Assistant to the Executive Director, supports the Executive Director and manages day-to-day operations of the Executive Office on matters related to law school deans, key volunteer leadership, institutional publications, allied and other higher education organizations. Provides principal support in the implementation and administration of special projects in pursuit of the goals of the office of the Executive Director.
Representing the Executive Office, serves as key liaison for communications between the Executive Director and law school deans, and with external organizations. Participates in the execution of short-term and long-term goals and strategies of Executive Director’s office, as well as the strategic planning and organizational development activities of the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Executive Director Support
Responsible for initiating, monitoring, and providing support for assigned activities of the Executive Director’s office and periodic review of special initiatives and projects.
Assists the Executive Director as needed including, but not limited to, relationships with law school deans, meetings with allied organizations including the Section of Legal Education of the American Bar Association, the Law School Admission Council (LSAC), the National Association of Law Placement (NALP), the National Council of Bar Examiners (NCBE), and with other higher education organizations including the American Council on Education (ACE), and the Washington Higher Education Secretariat (WHES).
Collaborates with the Special Assistant to the Executive Director on managing the calendar of the Executive Director, with a special focus on external commitments and special projects.
Coordinates the Executive Director’s gatherings and communications related to special projects and law school deans.
Prepares, disseminates and maintains meeting agendas and materials for meetings hosted or attended by the Executive Director in conjunction with law school deans, and with allied and higher education organizations.
Attends these meetings and other gatherings as needed to support those attending and takes notes.
Maintains strong knowledge of institutional priorities, policies, and practices.
Initiates and maintains strong digital filing practices for the Office of the Executive Director.
Serves as technology liaison for the Executive Director’s Office to the AALS Tech staff.
Collaborates with the Special Assistant to the Executive Director on executive/administrative support functions to the Executive Director to accomplish Executive Office goals.
Other duties as assigned.
Executes support activities related to assigned committees including the Deans Steering Committee and the Deans Forum Planning Committee, among others.
Supports appointment process for these committees and ensures maintenance of nominations pool as well as timely execution of nominations procedures.
Facilitates ad-hoc appointments made throughout the year.
Responds to inquiries regarding committee governance and support.
Serves as liaison to volunteer leadership serving on assigned committees.
Manages implementing and scheduling meetings (and conference calls) as needed.
Prepares correspondence as needed/requested.
Facilitates transition of new committee members.
Coordinates AALS participation in association and other organizations’ meetings.
Serves as team co-leader of the Records and History working group.
Manages preparation for annual meeting signature events in conjunction with Executive Director, the Publications staff, the Communications staff, and the Meetings staff.
Coordinates preparation of scripts for President and Executive Director for the House of Representatives and other signature events.
Organizes activities, functions, print programs, and evaluations, where appropriate, involving the House of Representatives, Deans Forum program, and the Deans Steering Committee. Works with the Director of Communications on promoting the organizations priorities, preparing reports for outside groups, and communications to law school deans.
Works with the Research Department on research projects.
Serves as project manager in the preparation of institutional publications including the Handbook, Proceedings, and Deans Directory.
Bachelor’s Degree required
Minimum 2 years of experience. Internships counted as experience
Detail-oriented and highly organized
Ability to build relationships with relevant stakeholders
Excellent oral and written communication skills
Copy-editing and writing experience preferred
Extensive knowledge of Microsoft Office and proficiency in databases
High ethical standards and professional demeanor
Ability to maintain confidentiality, exercise good judgment, and exhibit excellent customer service
Nonprofit or higher education background preferred
Please send a cover letter, resume and one writing sample to email@example.com to apply for the position.
**Please include GPA on resume**
About The Association of American Law Schools
Founded in 1900, AALS is a national higher educational association of member law schools. We serve as a resource for the improvement of the quality of legal education by networking law school faculty, professional staff and deans to information and resources. We are the principal representative of legal education to the federal government, other national higher education organizations, learned societies and international law schools.
Successful employees at AALS are those with a high level of commitment and dedication because they enjoy the intellectual sophistication of its members. This is a place for those who are creative, have initiative and have an intellectual curiosity in the work that they do.