Headquartered in downtown, Washington, DC, the American Immigration Lawyers Association (AILA) is a nationally recognized and respected organization with over 15,000 attorney members who practice and teach immigration law. For our membership, we provide advocacy, continuing legal education, practice resources, professional services and expertise. Founded in 1946, AILA's mission is to promote justice, advocate for fair and reasonable immigration law and policy, advance the quality of immigration and nationality law and practice, and enhance the professional development of its members. To learn more about our organization, please visit www.aila.org.
The American Immigration Lawyers Association’s (AILA’s) Education Department develops and administers the association's educational programs and events, including continuing legal education conferences, audio and web seminars, online learning content and courses, and conference handbooks and materials. The Education Department also oversees the CLE accreditation program and provides support to members and other practitioners seeking guidance relating to AILA’s educational programming.
The Meetings Associate assists the Senior Associate Director, Conventions and Meetings with the association’s logistical needs for all AILA meetings. This position also assists the Immigration Justice Campaign’s Senior Training Attorney with planning and logistics for Campaign training events. The position is responsible for pre-conference logistical planning, on-site logistics, including registration, set up, food and beverage arrangements, A-V and other vendors and negotiating contracts for Topics Conferences each year and other conferences as needed.
Essential Job Functions
Conventions/Meeting Planning Management: Responsible for planning the logistics of the topics conferences and other conferences as needed. Assists Senior Associate Director with the Annual Conference.
Conference Process Management: Manages the conference mailing and shipment processes (prepares registrants badges, conference information flyers, stuffs envelopes and mail out to all conference attendees, coordinates and collect the materials for shipments)
Staff Hotel & Travel Management: Manages hotel and travel arrangements to conferences for staff. Provides advice on hotel and travel information as requested. Advises and guides staff on events (NDA, training's, etc.).
Marketing: Collaborates and guides the Marketing Staff in the logistics planning of the exhibit hall and sponsorships. Provides hotel, travel, chapter meetings, committee meetings and other logistical details and deadlines for the conference promotional materials.
Education and Training
Four-year undergraduate degree
Minimum Job Requirements
1-3 years related meeting planning experience. CMP designation preferred.
Knowledge / Skills / Abilities / Other requirements
Understanding of best practices in the meeting planner industry.
Strong member-service orientation.
Strong interpersonal and oral communication skills.
Excellent writing, editing, proofreading and organizational skills.
Strong project management skills.
Attention to detail, accuracy and thoroughness.
Additional Salary Information: We offer a dynamic and collaborative work environment with a competitive compensation package based on your experience and qualifications. Our generous benefits include 100% of an employee’s Medical/Rx, Dental, and Vision premiums, as well as contributions towards dependents’ premiums; a 401(k) with up to 3% matching contribution upon enrollment, employer paid disability and life insurance, commuter subsidy, and on-site fitness room. In addition, we provide employees with flexible scheduling and telecommuting options and plenty of time away from the office to bolster creativity and recharge. Added perks: four-week paid parental leave and a four-week sabbatical every tenth year of service.
About The American Immigration Lawyers Association
The American Immigration Lawyers Association is the national association of immigration lawyers established to promote justice, advocate for fair and reasonable immigration law and policy, advance the quality of immigration and nationality law and practice, and enhance the professional development of its members.