The Foundation for Anesthesia Education and Research (FAER) is a 501(c)3 non-profit, and a related organization of the American Society of Anesthesiologists®. For over 30 years, FAER has been dedicated to developing the next generation of physician-scientists in anesthesiology. Charitable contributions and support to FAER help fuel the future of anesthesiology through scientific discovery. Funding priorities include: Research, Education, and Training.
Provide broad administrative and clerical support for FAER Programs Specialist. Perform duties independently and demonstrate confidence and take ownership in handling questions and phone calls related to FAER grants and medical student/resident programs. Provide full administrative support for FAER grants and medical student/resident programs and assume responsibility for delegated administrative tasks.
Primary Position Responsibilities:
Efficiently manage and prioritize a large number of projects and tasks concurrently that support FAER grants and programs, while working independently with minimal oversight.
Provide administrative support to FAER staff located on-site, including, but not limited to, word processing, scanning, photocopying, filing, answering phone calls/email requests, taking meeting notes, and preparing meeting minutes.
Edit application processes in online Grant Lifecycle Manager, pull reports, prepare communications and perform system mail merges.
Arrange and schedule detailed meetings and conference calls, facilitate hosting conference calls and web-based video conference calls, compile agenda materials, book travel, maintain appointment calendars, and ensure appropriate follow-up for FAER staff and, as appropriate, Board and committee members.
Effectively communicate with a variety of FAER stakeholders, including Board members, grant recipients, medical student/resident program participants, donors, and American Society of Anesthesiologists staff and physician members while maintaining a high level of diplomacy and professionalism.
Process grant check requests, create transmittal letters, obtain appropriate signatures, and make appropriate copies/scans for filing.
Prepare mailings, fact checking, creating and executing mail merges.
Assist with data entry and file maintenance of FAER information in database.
Proofread reports, presentations, program materials, communications and publications.
Associate’s Degree preferred, or comparable work experience.
Minimum five years of experience working as an administrative assistant in advanced support role.
Proficiency with Microsoft Office software, Microsoft Excel, Word and Outlook; significant database experience a plus.
Experience with grants management systems software. Proficiency with Foundant Grant Lifecycle Manager (GLM) a plus.
Experience with use of, and data entry into, large database systems required. Personify database knowledge a plus.
Experience with foundation, non-profit or fundraising organization a plus.
Experience working with healthcare providers and their team members a plus.
About American Society of Anesthesiologists
The American Society of Anesthesiologists® (ASA) is a medical association which serves a growing membership of more than 52,000 physician anesthesiologists, medical students and care team members. At ASA, we strive to be the best medical society in the world by offering superior educational opportunities and resources.
With more than 170 employees, the collaborative nature of our organization encourages us to appreciate each contribution, unique expertise and the vast knowledge that every individual brings to the table. We’re dedicated to our members because they’re dedicated to their patients, and we strive to create an outstanding experience to help them succeed in their practice. This commitment to excellence reaches far beyond our daily to-do list—we set high expectations, exhibit a strong work ethic and take pride in the results we achieve. Our desire to keep improving is the proverbial wind beneath our wings; we seek feedback, pursue knowledge and strategize to enhance our organization for the future.
As a testament to these values, we were named one of Chicago’s Best & Brightest Companies to Work For® in 2017. To continue strengthening the organization, we’re seeking i...ndividuals who are talented, knowledgeable, motivated and agile. If these qualities resonate with you, you may be the perfect addition to our growing staff!